Opportunity Information: Apply for HRSA 25 003
The Health Resources and Services Administration (HRSA) is offering grant funding through the Ryan White HIV/AIDS Program (RWHAP) Part C Early Intervention Services (EIS) Program for Existing Geographic Service Areas under three related funding opportunity numbers: HRSA-25-002, HRSA-25-003, and HRSA-25-004. This opportunity (listed in the source data as HRSA 25 003) is a discretionary grant in the health category (CFDA 93.918). The overall goal is to strengthen outpatient programs that deliver comprehensive primary health care and essential support services for low-income people with HIV, with a strong emphasis on early engagement in care and timely treatment. HRSA expects to make a large number of awards (111), and the original application closing date provided is June 17, 2024. The award ceiling is listed as 0, which typically signals that applicants should rely on the notice of funding opportunity details and service-area-specific guidance (often in an appendix) for actual funding levels rather than assuming a single capped maximum.
Programmatically, the grant is designed to ensure that people with HIV can access a full continuum of HIV-related care in an outpatient setting, especially those who are low-income, uninsured, or otherwise underserved. Funded recipients are required to deliver a defined set of early intervention services either directly in-house or by formally linking clients to services through referrals, contracts, or memoranda of understanding (MOUs). The required service components include: HIV counseling; targeted HIV testing; periodic medical evaluations for people with HIV along with clinical and diagnostic services that support HIV care and treatment; therapeutic measures that prevent and treat immune system deterioration and address conditions that arise from HIV; and referrals to appropriate health care and support service providers. In practice, this means awardees must be able to identify people at risk, diagnose HIV (or link to testing), rapidly connect people to medical care, maintain them in ongoing clinical monitoring, and ensure treatment and related services are aligned with current standards of care.
A major operational expectation is that all funded activities must be directly tied to HIV diagnosis, care, and support, and they must follow established HIV clinical practice standards consistent with U.S. Department of Health and Human Services (HHS) Guidelines. HRSA also points applicants to the HIV/AIDS Bureau (HAB) Policy Clarification Notice (PCN) 16-02, which is the key reference that defines which core medical services and support services are allowable under the Ryan White program and how they are described. That reference matters because applicants need to build budgets and work plans that clearly map proposed activities to allowable service categories and to documented clinical standards.
Eligibility is structured around both geography and organization type. The competition is open to current RWHAP Part C EIS recipients as well as new organizations, but only for the specific geographic service areas listed in Appendix C. Because there are three funding announcement numbers with three different periods of performance, the correct announcement and performance period depend on the service area (again, tied to Appendix C). Applicants that want to serve more than one geographic service area are not allowed to bundle them into a single submission; they must submit a separate application for each proposed service area. This is important for planning because each application typically needs its own service-area needs description, staffing and partnerships, service delivery plan, budget, and performance approach tailored to that area.
The opportunity is open to U.S.-based public entities and nonprofit private entities, including a wide set of health and community-based providers recognized in section 2652(a)(1) of the Public Health Service Act. Examples listed include federally qualified health centers; certain family planning grant recipients (excluding states); comprehensive hemophilia diagnostic and treatment centers; rural health clinics; facilities operated by or under contract with the Indian Health Service; community-based organizations, clinics, hospitals, and other health facilities that provide EIS to people who contracted HIV through intravenous drug use; and nonprofit private entities that provide comprehensive primary care to populations at risk of HIV, including faith-based and community-based organizations. Native American tribal governments and tribal organizations are explicitly eligible. The broader eligibility list in the source data also includes various levels of government (state, county, city/township, special districts, and independent school districts) and nonprofits with or without 501(c)(3) status (excluding institutions of higher education), reflecting the program’s intent to fund the types of local systems and safety-net providers that routinely deliver outpatient HIV care.
The funding rules place clear constraints on how dollars must be spent, which shapes how applicants design their service mix and budgets. By statute, at least 50 percent of the total award must be spent on EIS costs, with an exception that counseling and referrals/linkage to care are not counted toward that EIS cost requirement in the same way. Separately, at least 75 percent of the award (after setting aside allowed amounts for administrative costs, planning and evaluation, and clinical quality management) must be spent on core medical services. HRSA notes that EIS is considered a subset within that 75 percent core medical services requirement, which signals that the clinical side of the program must remain dominant compared with non-medical supports. Administrative costs are capped: no more than 10 percent of the total Part C award may be used for administration. If an applicant believes it needs an exception to the core medical services spending requirement, it must submit a formal waiver request with the application as Attachment 15, following the requirements described in the program guidance.
In plain terms, this opportunity funds outpatient clinics and community providers to deliver or tightly coordinate early HIV intervention services and ongoing primary HIV medical care for low-income patients, using evidence-based standards and allowable Ryan White service categories. It is geographically targeted, requires separate applications per service area, and enforces strict spending ratios that prioritize direct clinical care and early intervention over administrative and non-medical expenditures.Apply for HRSA 25 003
- The Health Resources and Services Administration in the health sector is offering a public funding opportunity titled "Ryan White HIV/AIDS Program Part C Early Intervention Services Program: Existing Geographic Service Areas" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 93.918.
- This funding opportunity was created on 2024-04-16.
- Applicants must submit their applications by 2024-06-17. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The number of recipients for this funding is limited to 111 candidate(s).
- Eligible applicants include: State governments, County governments, City or township governments, Special district governments, Independent school districts, Native American tribal governments (Federally recognized), Native American tribal organizations (other than Federally recognized tribal governments), Nonprofits having a 501 (c) (3) status with the IRS, other than institutions of higher education, Nonprofits that do not have a 501 (c) (3) status with the IRS, other than institutions of higher education, Others.
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Frequently Asked Questions (FAQs)
1) What is this grant opportunity?
This is a Health Resources and Services Administration (HRSA) discretionary grant opportunity under the Ryan White HIV/AIDS Program (RWHAP) Part C Early Intervention Services (EIS) Program for Existing Geographic Service Areas. The source information references this specific opportunity as HRSA-25-003 (CFDA 93.918) and notes it is associated with two related funding opportunity numbers: HRSA-25-002 and HRSA-25-004.
2) What is the overall goal of the program?
The goal is to strengthen outpatient programs that provide comprehensive primary health care and essential support services for low-income people with HIV, with a strong emphasis on early engagement in care and timely treatment.
3) Who is this program intended to serve?
The program is designed to support outpatient HIV-related care for people with HIV, especially those who are low-income, uninsured, or otherwise underserved, and to ensure they can access a full continuum of HIV-related care.
4) What services are required under Part C EIS?
Recipients must provide a defined set of early intervention services either directly (in-house) or by formally linking clients to services through referrals, contracts, or memoranda of understanding (MOUs). Required components include:
- HIV counseling
- Targeted HIV testing
- Periodic medical evaluations for people with HIV, including clinical and diagnostic services supporting HIV care and treatment
- Therapeutic measures to prevent and treat immune system deterioration and to address conditions arising from HIV
- Referrals to appropriate health care and support service providers
5) Do we have to provide all required services directly, or can we refer out?
You can provide required services either directly in-house or by formally linking clients to services through referrals, contracts, or MOUs. The expectation is that clients can access the full required service set through your program and/or formal service relationships.
6) What is meant by “early engagement in care” and “timely treatment” in this program?
Based on the description, funded providers are expected to identify people at risk, diagnose HIV (or link to testing), rapidly connect people to medical care, maintain them in ongoing clinical monitoring, and ensure treatment and related services follow current standards of care.
7) Are there clinical standards we must follow?
Yes. All funded activities must be directly tied to HIV diagnosis, care, and support, and must follow established HIV clinical practice standards consistent with U.S. Department of Health and Human Services (HHS) Guidelines.
8) What is HAB PCN 16-02 and why does it matter for applicants?
HRSA points applicants to the HIV/AIDS Bureau (HAB) Policy Clarification Notice (PCN) 16-02 as a key reference defining which core medical services and support services are allowable under the Ryan White program and how those services are described. This matters for building a work plan and budget that clearly map proposed activities to allowable Ryan White service categories and to documented clinical standards.
9) Who is eligible to apply?
Eligibility is tied to both geography and organization type. The competition is open to current RWHAP Part C EIS recipients as well as new organizations, but only for the specific geographic service areas listed in Appendix C.
10) Does eligibility depend on the geographic service area?
Yes. Applicants may apply only for the geographic service areas listed in Appendix C. The correct funding opportunity number (HRSA-25-002, HRSA-25-003, or HRSA-25-004) and period of performance depend on the service area, as indicated by Appendix C.
11) Can one application cover multiple geographic service areas?
No. If you want to serve more than one geographic service area, you cannot bundle them into a single submission. You must submit a separate application for each proposed service area.
12) What types of organizations can apply?
The opportunity is open to U.S.-based public entities and nonprofit private entities, including organizations recognized in section 2652(a)(1) of the Public Health Service Act. Examples include:
- Federally qualified health centers
- Certain family planning grant recipients (excluding states)
- Comprehensive hemophilia diagnostic and treatment centers
- Rural health clinics
- Facilities operated by or under contract with the Indian Health Service
- Community-based organizations, clinics, hospitals, and other health facilities providing EIS to people who contracted HIV through intravenous drug use
- Nonprofit private entities providing comprehensive primary care to populations at risk of HIV, including faith-based and community-based organizations
- Native American tribal governments and tribal organizations
The source information also indicates eligibility includes various levels of government (state, county, city/township, special districts, and independent school districts) and nonprofits with or without 501(c)(3) status (excluding institutions of higher education).
13) Is this opportunity limited to existing RWHAP Part C recipients?
No. The competition is open to current RWHAP Part C EIS recipients as well as new organizations, but applications must be for the specific geographic service areas listed in Appendix C.
14) How many awards does HRSA expect to make?
HRSA expects to make 111 awards.
15) What is the application deadline?
The original application closing date provided is June 17, 2024.
16) What is the award ceiling (maximum award amount)?
The award ceiling is listed as 0. This typically indicates applicants should rely on the Notice of Funding Opportunity details and any service-area-specific guidance (often in an appendix) for actual funding levels rather than assuming there is a single capped maximum amount.
17) Are there spending requirements for how grant funds must be used?
Yes. The funding rules include multiple statutory spending requirements that shape budgets and service mix.
18) What is the “50 percent EIS costs” requirement?
By statute, at least 50 percent of the total award must be spent on EIS costs. The description also notes an exception: counseling and referrals/linkage to care are not counted toward that EIS cost requirement in the same way.
19) What is the “75 percent core medical services” requirement?
At least 75 percent of the award (after setting aside allowed amounts for administrative costs, planning and evaluation, and clinical quality management) must be spent on core medical services. HRSA notes that EIS is considered a subset within the 75 percent core medical services requirement, reinforcing that clinical services must remain the dominant portion of spending.
20) Is there a cap on administrative costs?
Yes. Administrative costs are capped at no more than 10 percent of the total Part C award.
21) Can an applicant request an exception to the core medical services spending requirement?
Yes. If an applicant believes it needs an exception to the core medical services spending requirement, it must submit a formal waiver request with the application as Attachment 15, following the requirements described in the program guidance.
22) What does HRSA mean by “all funded activities must be directly tied to HIV diagnosis, care, and support”?
It means the program expects award-funded activities to be directly related to HIV diagnosis, clinical care/treatment, and support services connected to HIV care, and that these activities should align with established HIV clinical practice standards consistent with HHS Guidelines.
23) What is the focus of care delivery under this opportunity?
The focus is outpatient delivery of HIV-related care: early intervention services, rapid linkage to medical care, ongoing clinical monitoring, and treatment consistent with current standards, along with referral connections to needed health care and support service providers.
24) How should applicants think about planning if they want to apply for more than one area?
Because separate applications are required for each geographic service area, each application would typically need its own service-area needs description, staffing and partnerships, service delivery plan, budget, and performance approach tailored to that area.
25) What funding opportunity number should an applicant use?
The correct funding opportunity number (HRSA-25-002, HRSA-25-003, or HRSA-25-004) depends on the geographic service area and the associated period of performance, which are indicated in Appendix C.
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